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Planning Your Next Event

Start planning your next event with us several months in advance for the best range of options. Here is our recommended timeline.

Nine to 12 months before your event:

  • Connect with us to discuss your event including dates, guest count, housing, dining and meeting space needs.
  • Our director of conference & event planning will provide ongoing support throughout the planning process.

Four to six months before your event:

  • Submit the Use of Unversity Facilities request form if your event includes guests from off-campus.
  • Arrangements, including payment plans, are finalized and agreed to in a conference agreement.

Thirty to 60 days before your event:

  • Guest lists are finalized and attendees are assigned to rooms.
  • Catering menus and counts are finalized.
  • Meeting facilities are confirmed and diagrams are created.