Tuition-Fees Refund Policy
Tuition and Fees Refund Policies:
Refund policies will vary depending on the academic calendar and university program you are enrolled in. See below for specific refund policies between the Standard Calendar, 10-week Accelerated Calendar and Online Programs.
Semester tuition, student body, technology infrastructure fee and any mandatory semester fee refunds who withdraw from all courses during a regular semester before the end of the semester shall follow the printed schedules listed below. The tuition refund is determined by the date the student notifies the university in writing (or submitted online) in accordance with the university withdrawal procedures of his or her decision to withdraw, not by the date the student stops attending classes.
- Certain fees shall be exempt from this refund policy. These fees include various course-related fees (see Refunds: Various Course-Related Fees), and any other fees deemed appropriate by the university.
Refunds for various course-related fees will be issued if notified in writing on or before:
- The first day of the semester/term I00% Refund
- The last day to enroll in a course 50% Refund
A full refund will be provided for a semester if the university is notified in writing (or submitted online) before the beginning of the semester. Otherwise, the following schedules are in effect if the university is notified in writing on or before the dates listed below.
See the OCE section for the OCE refund schedule, which applies only to McMinnville and Portland students in Summer semester taking only Online courses. Otherwise, the refund schedule below applies.
| Semester | Semester Dates | 100% | 75% | 50% | 25% |
| Summer 2024 | 06/17/24 - 08/16/24 | 06/21/24 | N/A | 06/28/24 | 07/05/24 |
| Fall 2024 | 08/26/24 - 12/13/24 | 08/30/24 | 09/06/24 | 09/13/24 | 09/20/24 |
| January Term 2025 | 01/06/25 - 02/03/25 | 01/08/25 | N/A | 01/14/25 | N/A |
| Spring 2025 | 02/10/25 - 05/30/25 | 02/14/25 | 02/21/25 | 02/28/25 | 03/07/25 |
| Summer 2025 | 06/16/25 - 08/15/25 | 06/20/25 | N/A | 06/27/25 | 07/04/25 |
| Semester | Semester Dates | 100% | 75% | 50% | 25% |
| Summer 2024 | 06/24/24 - 08/30/24 | 06/28/24 | 07/05/24 | 07/12/24 | 07/19/24 |
| Fall 2024 | 09/16/24 - 11/22/24 | 09/20/24 | 09/27/24 | 10/04/24 | 10/11/24 |
| Winter 2025 | 01/06/25 - 03/14/25 | 01/10/25 | 01/17/25 | 01/24/25 | 01/31/25 |
| Spring 2025 | 03/31/25 - 06/06/25 | 04/04/25 | 04/11/25 | 04/18/25 | 04/25/25 |
| Summer 2025 | 06/23/25 - 08/29/25 | 06/27/25 | 07/04/25 | 07/11/25 | 07/18/25 |
Official withdrawals must be made using the online add/drop form, and are calculated by the date of submission. Tuition and the online course fee will be refunded based on the dates and percentages below.
Other course fees are not refundable.
| Semester | Semester Dates | 100% | 75% | 50% | 25% |
| Summer 2024 | 06/17/24 - 08/16/24 | 06/21/24 | N/A | 06/28/24 | 07/05/24 |
| Fall 2024 | 09/03/24 - 12/13/24 | 09/13/24 | 09/20/24 | 09/27/24 | 10/04/24 |
| Winter 2025 | 01/06/25 - 02/05/25 | 01/11/25 | N/A | 01/17/25 | N/A |
| Spring 2025 | 02/17/25 - 05/30/25 | 02/28/25 | 03/07/25 | 03/14/25 | 03/21/25 |
| Summer 2025 | 06/16/25 - 08/15/25 | 06/20/25 | N/A | 06/27/25 | 07/04/25 |
Official withdrawals must be made using the online add/drop form, and are calculated by the date of submission. Tuition and the online course fee will be refunded based on the dates and percentages below.
Other course fees are not refundable.
January Term 2025 (01/06/25 - 02/03/25) Refund Policy:
Withdrawal from all courses: The per-credit fee and the ASLU charges will be refunded as follows:
- l00% Refund - On or before January 8, 2025
- 50% Refund - On or before January 14, 2025
There will be no tuition refunds after these dates. The college will return federal aid to the aid programs in accordance with the federal pro-rata policy, which may affect the final account balance for which the student is responsible. Cancellation or adjustment of financial aid may also affect the final account balance for which the student is responsible.
Study Abroad and January Term Off-Campus Programs Refunds Policy:
While the university will generally apply the refund policies outlined above, no refunds can be guaranteed. Withdrawal will result in student charges to cover any expenses, such as the cost of round-trip transportation, that the university has incurred on the student's behalf.
REFUNDS: BOARD (Meal Plan)
Any board refund for fall or spring semester shall be prorated on a 15-week semester, and for January Term, a four-week term. If a student’s flex dollars portion of their meal plan (see the semester charges section) has been used at a greater pace than the prorate calculation, then the student will be charged the difference.
All board refunds need to be processed by the Housing Office in Melrose 110.
REFUNDS: RESIDENTIAL HOUSING (MCMINNVILLE CAMPUS STUDENTS)
Any room refund will be prorated as stated in the Residential Life Contract Agreement. For fall or spring semester this is generally based on a 15-week semester, and for January Term, a four-week term. If a student has a signed housing contract or has been assigned university housing there may be a contract cancellation penalty assessed if the student does not live in campus housing according to the following:
- Prior to July 1: $300 contract cancellation fee.
- July 1 to last day of classes spring semester: $600 cancellation fee plus prorated fee for days of occupancy.
All housing refunds need to be processed by the Housing Office in Melrose 110.