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Vaccine FAQs

Getting vaccinated

  • Can people still get vaccinated, even if its less than two weeks to the start of the semester? (08/09/21)

    It's okay to be in the middle of your vaccination series and return to Linfield's McMinnville campus. HOWEVER, until someone is fully vaccinated (that is, two weeks past the final dose), that person must follow the guidelines for the unvaccinated population, including wearing masks indoors and in public settings.

    To comply with the vaccine policy, the person will still need to go into Etrieve before returning to campus. Please do the following:

    1. Login to Etrieve and use the exemption option.

    2. In place of having the health care provider signature, put in the type of vaccine and the date of the injection.
    3. Submit the exemption form.

    The exemption will be granted by the director of Student Health, Wellness and Counseling (SHWCC). This information will be tracked by SHWCC staff who will track who needs the next dose, if appropriate, and when. A member of SHWCC will contact the student to arrange for them to complete the vaccine process.

    Portland students must upload their vaccine status into Complio before returning to campus.

  • Where can people get vaccinated? (revised 06/09/2021)

    Find a COVID-19 vaccination site near you by:

    Because every location handles appointments differently, you will need to schedule your appointment directly with the location you choose.

  • Do employees need to use PTO to get vaccinated? (04/09/2021)

    No. Employees who leave work during normal business hours to receive their COVID-19 vaccination(s) do not need to report PTO for the appointment. Employees are to work with their immediate supervisors to ensure staffing and coverage. Hourly employees will record their normal work schedule in Paycom. No additional tracking is required. Questions about reporting leave for COVID-19 vaccinations can be directed to Lynn Johnson, director of human resources, at or 503-883-2568.

  • What if an employee becomes ill because of a COVID-19 vaccine? (04/09/2021)

    If an employee becomes ill as a result of the COVID-19 vaccination, then PTO will need to be used to cover missed hours. Faculty who become ill as a result of their COVID-19 vaccination should work directly with their dean regarding class coverage.


  • How does someone request an exemption from this policy? (06/11/21)

    Anyone interested in pursuing an exemption should review the process noted on the student exemption form or the exemption form for employees, volunteers or campus-housed contracted vendors

  • What extra precautions do unvaccinated people need to take at Linfield? (06/11/21)

    Students or employees with an approved exemption to the vaccine policy must: 

    • wear a face covering in accordance to Linfield's face covering policy
    • undergo testing for COVID-19, in the event of an outbreak of COVID-19 on campus
    • isolate for a period of typically 10 days if diagosed with COVID-19, during which time the student or employee will not be able to attend in-person classes, work or other activities
    • quarantine for 14 days if exposed to someone with COVID-19
  • If someone continues to wear a mask, does it mean that they are unvaccinated? (06/11/21)

    No. People may choose to wear a mask in various settings even if they have received the COVID-19 vaccination. The Linfield community is encouraged to support each other and their decisions without making assumptions about vaccination status, personal beliefs or medical conditions.

  • Do employees need to use PTO to leave work to pickup their signed exemption form from a doctor's office? (06/17/21)

    No. Employees who leave work during normal business hours to pick up their COVID-19 exemption form from a doctor's office do not need to report PTO for the appointment. Employees are to work with their immediate supervisors to ensure staffing and coverage. Hourly employees will record their normal work schedule in Paycom. No additional tracking is required. Questions about reporting leave for COVID-19 vaccinations can be directed to Lynn Johnson, director of human resources, at or 503-883-2568.

  • Can nursing students request exemptions from the vaccine policy? (06/21/21)

    Yes; however nursing students should be aware of the following facts.

    The School of Nursing works with clinical partners throughout the region and students have clinical requirements to attend educational rotations. Some clinical partners require or prefer nursing students be fully vaccinated against COVID-19. We recommend all students in the nursing program get vaccinated against COVID-19 to protect themselves, vulnerable patient populations and the general community.

    If a nursing student is unvaccinated against COVID-19:

    • Clinical placement of the student may be limited based on site requirements.
    • The student will be required to mask in clinical experiences, even if others are not required to wear masks.
    • The student could be required by a clinical partner to get regular (even weekly) COVID-19 testing using their own resources to attend clinical rotations.
    • Missing scheduled clinical experiences in a course due to any reason, including illness or isolation from exposure to COVID-19, may lead to progression issues or a need to take a leave of absence. Refer to the Linfield-Good Samaritan School of Nursing Student Manual for policy details.

Vaccination Status

  • Can supervisors ask employees about their vaccination status? (06/17/21)

    Supervisors should not ask about an employee’s vaccine status. Employees may choose to share their vaccination status with others, if desired, but are not required. 

  • Can employees request proof of vaccination from other employees? (06/17/21)

    No, employees are not permitted to request proof of vaccination or exemption details from co-workers or colleagues. Employees may share their own status, if desired, rather than asking a question that is of a confidential matter.

  • Is a supervisor permitted to retain proof of employee vaccination? (06/17/21)

    No. All records for employees – both proof of vaccination and exemption forms – will be housed and managed in the Office of Human Resources.

  • Can a supervisor or employee share the vaccination status of a colleague? (06/17/21)

    No. A supervisor, or other employee, should not share known vaccine status of another employee. This is protected information. If the employee wants their vaccine status shared, they must do so themselves.

  • Since tracking vaccination status for employees is handed by human resources, is there a way for supervisors to check an employee's vaccination status? (06/17/21)

    No. The supervisor will not have access to vaccine tracking information. The Office of Human Resources will be maintaining this confidential information.

Vaccine policy questions

  • Why was this policy adopted? (06/11/21)

    Linfield’s priority is the health and safety of our community. Linfield University is committed to returning, as much as possible, to a robust and lively campus community, including a return to pre-pandemic in-person learning and activities that reflect Linfield’s mission. The COVID-19 vaccines currently available in the United States are highly effective at preventing COVID-19, as well as at preventing serious illness even in those who do get COVID-19. For this reason, along with best practices and federal and regional guidelines, Linfield has implemented a COVID-19 vaccine policy.

  • Does this apply to students in online, continuing education or non-degree granting programs? (updated 06/17/21)

    This vaccination requirement applies to all students attending Linfield, including full-time and part-time students, undergraduates and graduate students, domestic and international, and residential and non-residential students and those in both degree and non-degree granting programs. This requirement does not apply to programs that are fully online or for which physical presence on campus is not necessary.

  • Does this policy apply to people who had a confirmed case of COVID-19? (06/11/21)

    The vaccine requirement applies to those who have already had COVID-19 infection. Current medical information is that vaccination provides more robust protection than having had the virus; for that reason, individuals who have already had COVID-19 must still comply with this policy.


  • What documentation is required to show proof of vaccination? (06/11/21)

    Required documentation for vaccinated individuals is a copy of their completed COVID-19 vaccination card. In Etrieve, only the following formats are accepted for attachments: .jpg, .tif, .xps, .jpeg, .png, .tiff, .bmp, .gif. 

  • How does someone submit their documentation? (06/11/21)

    Portland students should submit their documents to Complio

    McMinnville students, as well as university employees, volunteers and campus-based contracted vendors should upload their documents via Etrieve. Instructions on using Etrieve are available at: coronavirus-update/etrieve-instructions

  • When must documentation be submitted by? (06/11/21)

    Proof of full COVID-19 vaccination or exemption is required within the following timeline:

    • Students must submit documentation at a minimum of 14 days prior to returning to campus for the beginning of fall semester.
    • Employees and volunteers must submit documentation by Monday, Aug. 2, 2021, or at least seven days prior to arrival on campus, whichever comes first. 
    • Campus-housed contracted vendors such as (Sodexo, Barnes and Noble and Physicians’ Medical Center must submit documentation by Monday, Aug. 2, 2021, or at least seven days prior to arrival on campus, whichever comes first. 
  • How do people get a replacement vaccination card if it has been lost? (06/11/21)

    Options for getting a replacement vaccination card include: 

    • Contacting the clinic where the vaccine was received
    • Contacting the person's primary care provider 
    • Following the instructions on the ALERT IIS page
    • Calling 211 for help in languages other than English 
  • Who should people contact if they are having issues uploading their documentation in Etrieve? (06/21/21)

    Please contact with any technical issues or questions.

Provided by Yamhill County Public Health

About COVID-19 vaccines

  • Are the COVID-19 vaccines safe? (05/03/2021)

    Yes, they are all safe. Each COVID-19 vaccine went through rigorous testing to ensure its safety. They were all tested in large clinical trials to make sure they meet safety standards and the Food and Drug Administration (FDA) carefully reviewed all safety data from clinical trials. Emergency Vaccine Use Authorization (EUA) is only given when the expected benefits outweigh potential risks. The FDA and the Centers for Disease Control and Prevention (CDC) continue to monitor the safety of COVID-19 vaccine and make sure even very rare side effects are identified.

  • What is herd immunity and why is it important? (05/03/2021)

    Herd immunity (also known as community or population immunity) occurs when a high percentage of the population is immune to a disease, through vaccination and/or prior illness, making the spread of this disease from person to person unlikely. Herd immunity also helps protect those that are not able to be vaccinated (such as newborns or those with allergic reactions) because the disease will have little opportunity to spread through the population and reach these vulnerable individuals.

    COVID-19 is a highly contagious disease and it will take a large percentage of the population to be vaccinated to achieve herd immunity. Experts estimate that approximately 80-90% of the population would need to have COVID-19 immunity, either through vaccination or prior illness, to achieve herd immunity. This is why we encourage everyone to receive a COVID-19 vaccine that is able.

  • Is the COVID-19 virus in the vaccine? (05/03/2021)

    There are currently two different types of COVID-19 vaccines that have been authorized for Emergency Use by the FDA and none of them contain the live COVID-19 virus, known as SARS-CoV-2. Two of these vaccines (Moderna and Pfizer) are mRNA vaccines and the Johnson & Johnson vaccine is a viral vector vaccine.

    mRNA vaccines contain a genetic material called mRNA, which acts as a “messenger” to cells. mRNA contains special instructions for cells on how to make a small piece of the SARS-CoV-2 virus called the “spike protein”. Once the mRNA is injected into the body, the cells learn how to make the spike protein. Since only a small piece of the virus is made, it does not do any harm to the vaccinated person and a fully formed virus is not made. After the spike protein is made by the cells, the mRNA is broken down by natural enzymes in our cells and do not alter, interact with, or affect your cells’ DNA. The newly formed spike protein causes the immune system to begin producing antibodies against SARS-CoV-2, which means the immune system is ready to protect against future infection.

    Viral vector vaccines are similar to mRNA vaccines, but instead of the mRNA being directly injected into the body, a harmless virus is used as a transporter (or a vector) to deliver special instructions (in the form of a gene) to our cells on how to make the spike protein. After the spike protein is made by our cells, it causes the immune system to begin producing antibodies against SARS-CoV-2, which means the immune system is ready to protect against future infection. The viruses used in viral vector vaccines pose no threat to the vaccinated person. They are viruses that have been altered to not cause disease in humans or a virus that has never been able to cause disease in humans. The Johnson & Johnson vaccine specifically uses an Adenovirus, which can cause the common cold but has been altered to not cause disease.

    For more information about the types of COVID-19 vaccines, visit

  • Are there fetal cells in the COVID-19 vaccine (05/03/2021)

    While fetal cell lines may be used to develop or manufacture COVID-19 vaccines, the vaccines themselves do not contain any aborted fetal cells or fetal tissue. This means that there are no fetal cells or fetal tissue in the injection you receive.

    The Pfizer and Moderna vaccines are not produced using fetal cells. Fetal cell lines were used in the early development and testing of these vaccines to make sure they worked as intended, but the vaccines themselves do not contain fetal tissue or cells.

    The Johnson & Johnson vaccine uses a virus (specifically Adenovirus) that cannot reproduce itself, and producing this virus does require the use of a fetal cell line. Fetal cell lines are grown in laboratories from cells originally taken from fetal tissue but they are now grown indefinitely. Because the cells reproduce themselves indefinitely in the laboratory, new fetal tissue is not required. The finished vaccine does not contain any fetal cells or fetal tissues.

    For more information about this, please see the following Fact Sheets:

  • What kind of side effects should I expect after getting the vaccine? If I experience side effects, does that mean I am sick with COVID-19? (05/03/2021)

    After receiving a COVID-19 vaccine, you may have some side effects. However, this just means that the vaccine is working to build immunity and keep your body healthy. The vaccines do not contain live virus so the vaccines cannot make you sick with COVID-19.

    Common side effects include:

    • Sore arm or pain at injection site
    • Tiredness (fatigue)
    • Headache
    • Fever or chills (less common)
    • Muscle aches or soreness
    • Trouble breathing (less common)
    Most of these side effects should go away in a few days.